Methodology
Operational framework, deliverables and contractual discipline.
Our model brings to construction and rehabilitation projects the discipline applied in large international engineering firms. Five phases, explicit deliverables, closure criteria, traceability matrix and three-layer pricing transparency.
The five phases in detail
Each phase has an assigned responsible, a committed duration and a deliverable that marks its formal closure. This allows the client to validate progress without ambiguity and to align cash flow with the real progress of the project.
F1 · Inception · 2 weeks
Scope closure, assumptions and kickoff minutes
The kickoff phase consolidates everything that must be closed before entering execution. Available information is collected, validated through a technical visit, open points are identified and a formal scope document is drafted. The deliverable is the kickoff minutes, signed by both parties, establishing the assumptions on which the project is built and regularizing them if they change.
F2 · Engineering · 6–8 weeks
Technical design and regulatory permitting
Drafting of the complete technical design. Includes specification, drawings, construction details, conditions document, detailed budget and safety study. During this phase regulatory permitting is managed in parallel: pre-consultation with the municipality, submission of notification or permit, resolution of objections. Long-lead material orders are placed to protect the construction schedule.
F3 · Mobilization · 2 weeks
Immediate operational preparation
Health and safety plan approved by the coordinator, physical layout validated with construction supervision, confirmation of subcontractors, access protocol with the client, installation of auxiliary means. Without this phase projects start with accumulated friction; with it, the first week of execution is productive from day one.
F4 · Execution · 14–16 weeks typical
Construction delivery with integrated control
Weekly coordination meetings; monthly partial certification with construction supervision approval, progress report with cost, schedule and quality indicators, and photographic record of hidden points before enclosure. Any deviation is notified to the client within 24 hours with its impact analysis and mitigation proposal.
F5 · Handover · 2 weeks
Documentary closure and transfer
The complete dossier is delivered to the client: final specification, as-built drawings, CE-marked technical sheets, test certificates, waste management documentation, maintenance manual and commercial warranties. The final construction certificate is signed by the construction supervision and delivered to the client along with documentation for final legalization.
Traceability matrix
In the Inception phase a matrix is built that crosses each explicit client requirement with the work package that takes it on and with the deliverable that evidences it. This matrix is kept alive throughout the project. When the client asks whether something is included, the answer is not an opinion: it is a row of the matrix with its documentary reference.
| Client requirement | Work package | Deliverable |
|---|---|---|
| Ventilated facade around the full perimeter | WP-05 Envelope | Technical specification and elevation drawings |
| Window replacement on floors 1 and 2 | WP-06 Windows | Opening schedule and technical sheets |
| Corporate signage renewal | WP-09 Signage | Signage plan and legalization |
| Full regulatory permitting | WP-01 Documentary management | Permit or notification and fee payment |
This logic is replicated for all project requirements, typically between 8 and 15 depending on complexity.
Three-layer pricing transparency
The construction industry is not used to this transparency. Traditional budgets present an opaque unit price that mixes material, execution and margin. We decompose each price into three visible layers:
Layer A · Anchored base material
Direct cost of certified manufacturer supply. Contrastable in the market. Not negotiable without changing product quality.
Layer B · Execution, risk and coordination
Labor, embedded auxiliary means, finishes, anchoring, consumables, unproductive time, rehabilitation risk over existing substrate and coordination between trades.
Layer C · Overheads and industrial margin
Corporate structure, insurance, commercial warranties and margin. This layer is where we compress when we need to be aggressive; we never touch A, we never sacrifice quality.
The result is a budget the client can audit, compare to market line by line and renegotiate with criterion if scope changes. No opaque areas.
Reporting and communication
We structure communication with the client in three cadences that cover from day-to-day operations to executive reporting:
Daily — direct channel
The site manager and the client interlocutor keep an open channel to resolve operational incidents within 24 hours.
Monthly — progress report
Formal document with execution percentage, financial certification, incidents, non-conformities, next-month outlook and photo reportage.
Monthly — coordination meeting
Session with project manager, site manager and construction supervision, in-person or online. Formal minutes with agreements, actions and deadlines.
Next steps
If you want to see how we apply this framework to a real project.
We can walk through it in a technical meeting without commitment, with a complete example of an executed project.